Share Point

SharePoint is a collaboration system that uses workflow applications, “list” databases, and other web parts and security features to empower business teams to work together. SharePoint also gives the company using the platform the ability to control access to information and automate workflow processes across business units.

In today’s market, SharePoint is one of the best content management systems by Microsoft. It has been widely used across the globe, and in the USA most of the big pharmaceutical companies use SharePoint to maintain their content. Every three years Microsoft releases a newer version of SharePoint (on-premise). The current SharePoint on-premise version is SharePoint 2019.

According to Microsoft, more than 200,000 organisations and 190 million people have SharePoint for intranets, team sites and content management.

WHY SHOULD I USE SHAREPOINT?

According to a study, 86% of business owners and staff attribute workplace problems to inadequate or poor communication tools.

SharePoint addresses the very heart of this problem.

Check out some of the benefits below:

· Work smarter. Create new, all-electronic working processes, so your people can focus on their work instead of shuffling paper.

· Knowledge sharing. Open up new possibilities for collaboration, allowing your team to share ideas, spark connections and develop innovations.

· Keep everyone in the loop. The ideal way to share company news and important guidance for teams.

· Electronic document management. All your information is available to everyone, everything is searchable and automatic version control shows you exactly who changed what and when.

· Free up your workflows. Create and manage new workflows for the vital tasks you do every day, so you can handle them quicker and easier than ever before.

· Safe and secure. Set profiles and permissions for everyone in your team, so they can only access the data they need.

· Scalability. SharePoint is a scalable solution that grows with your business.

WHAT ARE THE MAIN DIFFERENCES BETWEEN SHAREPOINT ONLINE AND ON PREMISE?

DEDICATED HARDWARE

· SharePoint Online: Uses Microsoft Cloud data centres. Does not need dedicated onsite hardware.

· SharePoint On Premise: Requires purchase of onsite dedicated hardware.

UPDATES & INFRASTRUCTURE

· SharePoint Online: Automatic updates and patches are carried out by Microsoft.

· SharePoint On Premise: Maintained by your internal IT team and kept up to date with patches and other updates.

DATA BACKUPS

· SharePoint Online: Backups are managed by Microsoft, with limitations. Read about Microsoft’s Shared Responsibility Model when backing up Office/Microsoft 365.

· SharePoint On Premise: Backups will need to be created, tested, and managed by your IT support team within your local environment.

DATA STORAGE

· SharePoint Online: Data is cloud based.

· SharePoint On Premise: Data is stored on your local network.

DATA SECURITY

· SharePoint Online: Data is maintained according to industry-specific security standards.

· SharePoint On Premise: You will be responsible for the security of your data.

COSTS

· SharePoint Online: Part of your Microsoft 365 plan. Billed monthly per user.

· SharePoint On Premise: You’re looking at the purchase and upkeep of hardware, along with the cost of licenses, etc.

CUSTOMISATIONS

· SharePoint Online: Limited customisations.

· SharePoint On Premise: Unlimited customisations.

EXTERNAL USERS

· SharePoint Online: Can be easily expanded with a variety of Azure services, to connect external users.

· SharePoint On Premise: Infrastructure for connecting external users must be built and adjusted manually.

SCALABILITY

· SharePoint Online: Microsoft takes care of scalability.

· SharePoint On Premise: Scalability is your responsibility.

NEW TOOLS

· SharePoint Online: Tools and functions are continuously introduced and updated by Microsoft.

· SharePoint On Premise: Tools and functions are made available by your IT support team when available.